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The way we handle this, is that the chair/staff and/or owner of the agenda topic can upload documents that are associated with the topic. If they modify the document and upload it again, it is automatically re-named with a numeral suffix at the end.
Each document uploaded, the most current version of the document will be the one with the highest suffix.
The chair/staff and/or author of the topic can delete documents at any time during the meeting. Once the meeting is over all the remaining documents become part of the minutes - so it is possible to keep each revision for further reference.
No. Think of it as a discussion around a water cooler. Anyone in the office can see that the discussion is taking place and can join in.
When the discussion is first started, all members of the group are sent an email. After that, only those who have been asked to join the discussion are include. Anyone in the group may opt-in or out at any time if they don't want to get the emails.
The discussion is always available online to the group, and a pdf copy can be downloaded by anyone in the group.
Once the discussion is finished, the chair or staff member(s) can permanently delete the discussion and no record is available.
Yes, the person who started the discussion, as well as the chair or staff can change the end date.
If the discussion has ended, it can also be restarted by simply changing the end date.
At the top of each discussion is a list of everyone cc'd in the discussion, if you are not currently in the discussion click the to join the discussion and receive the emails.
If you are not cc'd in the discussion, you can still read the discussion, and add comments/replies from the website (without getting the emails).
If you are being cc'd, there is a red X beside your name which will remove you from the discussion and you will no longer receive the emails.
Please Note : you cannot opt-out of a discussion you started.
Yes. The author of the discussion, or the administartors of the group (staff and chair) can reactivate a discussion after it has closed.
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